We are looking for a new team member!
We are looking forward to your application as a Executive Assistant France (m/f/d).


Job Description

iGrafx is a leading international provider of Business Process Management (BPM) solutions. Our software suite and consulting services have been helping companies to optimize their processes in a controlled, centralized and team-oriented manner across functional and local boundaries for more than 30 years. To strengthen our global team we are urgently looking for an Executive Assistant France (m/f/d).



  • Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
  • Maintaining comprehensive and accurate records
  • Performing minor accounting duties such as issuing invoices to French clients, A/R, A/P, etc
  • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
  • Answering phone calls in a polite and professional manner
  • Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
  • Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
  • Answers phone calls from customers and deals with problems as they arise
  • Acknowledges customers by responding to emails, texts, and phone calls
  • Updates all contact information for clients
  • Deals with any customer complaints and resolves the issue as necessary
  • Project manage the merger of the recent acquisition of logpickr
  • Provides any necessary data or reports to the sales team and your manager
  • Does any necessary administrative work
  • Provide support to your direct manager



  • People Person, Time Oriented with Great Verbal and Written Communication Skills
  • Project Management
  • Reporting Skills
  • Administrative Skills
  • Attention to Detail
  • Fluent in French and English


  • An international working environment
  • The possibility to actively participate in the development of the company
  • Flat hierarchies with open communication, fun at work and joint team events
  • Hybrid working model



Are you interested? Then we are looking forward to receive your detailed application, stating your earliest possible starting date and your salary expectations, by e-mail to: Ms Elma Ismeier, Office Manager/CAS EMEA,
E-Mail: elma.ismeier@igrafx.com, Telephone: +49 8131 3175 0.